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  • UNOPS

 
In an effort to promote organizational excellence, UNOPS seeks highly qualified individuals for the following position:
 
Vacancy Details
Vacancy code: VA/2018/B5109/16916
Post Title: Project Manager
Post Level: LICA Specialist-9
Org Unit: ECR, RSOC, Serbia
Duty Station (DS): Skopje, The former Yugoslav Republic of Macedonia
Duration: Ongoing ICA – Open-ended subject to organizational requirements, availability of funds and/or to satisfactory performance
Closing Date: 18 December 2018
 
1. Background Information
The United Nations Office for Project Services (UNOPS) mission is to help people build better lives and countries achieve sustainable development. UNOPS provides project management, procurement and infrastructure services to governments, donors and UN organisations. Its services can be advisory, implementation or transactional, with development of the national capacity always in focus.
 
UNOPS was the first organisation in the world that was awarded the four most prestigious accreditations in project management, including PRINCE2 ®, and one of five organisations in the world awarded the Gold Level from the Chartered Institute of Procurement and Supply. For its approach to project management and consistent quality UNOPS received ISO 9001 certification in 2011.
 
In Serbia, UNOPS has been active since 2000, became the Project Centre (RSPC) in 2013, and was reclassified, due a growing portfolio, to Operations Centre (RSOC) at the beginning of 2017. UNOPS has been a reliable partner of the Government of the Republic of Serbia in providing support for demanding socio-economic reforms and facilitating accession to the European Union.
 
Currently, the RSOC is implementing 11 projects focussed on: sustainable municipal development, creation of more favourable environment for employability, business and infrastructure growth, enhanced social inclusion via durable housing solutions and access to health, education and jobs for the most vulnerable population and building climate-resilient infrastructure. All projects have good governance and gender equality as transversal theme. UNOPS projects are contextualised within the broader Sustainable Development Goals framework and objectives.
 
Project background
The Government of Norway has decided to fund a sub-regional programme “Nordic Support for Progress’ in the former Yugoslav Republic of Macedonia” to be implemented by the United Nations Office for Project Services (UNOPS). The project consists of a socio-economic development support to the more undeveloped parts of the country and also envisages support to the Macedonian authorities responsible for leading the renewed efforts on the EU accession process.
 
The Government of Norway has allocated funding for the implementation of the Project in Macedonia during 24 months.
 
The Overall Objective of the Norway support is to contribute to a more balanced socio-economic development and contribute to the implementation of the Stabilisation and Association Agreement and EU accession negotiations priorities. However, there is also a strong possibility that Swedish SIDA will enter into partnership with Norway and the Government of Macedonia specifically to support the Government reform agenda in the accession process as well as to engage with the civil society and media sectors to accurately report an agenda towards a more open and transparent civil society sector and positive engagement with government.
 
Specifically, the programme has objectives at the local and national levels i.e. locally, to increase employment opportunities, support social cohesion as well as to enhance local infrastructure in the less developed areas with a focus given to the inclusion of youth, women and vulnerable groups in the labour market. Nationally, the programme aims at supporting the government to improve its capacity for EU integration.
 
All Project activities will be undertaken in partnership with the Government of Macedonia, in cooperation with the national and local institutions, with the aim of allowing them to adopt/adapt the legal requirements and, where relevant, EU accession criteria.
 
This will ensure national ownership and support the development of national capacities.
 
The Project Manager is responsible for the day-to-day operations of the projects and provides services to the different donors, partners and beneficiaries. He/she is expected to meet and exceed the organizations performance and delivery goals.
 
2. Functional Responsibilities
The project manager is responsible to produce/read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the projects products are capable of meeting the business cases for both UNOPS and the client. Success of the projects and hence Project Manager will be based on the Success Criteria of UNOPS engagements which are linked to the below responsibilities.
 
The Project Manager will be expected to follow the project lifecycle from inception to completion using standard project lifecycle practices and artefacts. They will be provided with guidance and support by the Head of Programme and Project Managers at level 3 and/or 4 to ensure key project components and artefacts are in place. The Project Manager will often find him/herself delivering work-streams within a project and as such will be accountable to level 3 or 4 Project Managers responsible for that project(s).
 
The duties and responsibilities of the Project Manager Level 1 are similar to that of the Project Manager Level 2, with the difference in grades being determined by the project level, complexity and level of responsibility of the specific position. A project manager at this level would normally be responsible for one or more UNOPS Level 1 project(s).
 
The project manager is responsible for all aspects of the project life cycle. S/he must be able to apply, with directions, the below duties and responsibilities of the project success criteria:
 
Stakeholder Management:
  • Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
  • Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products.
  • Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
  • Manage the information flows between the Project Board/Head of Office and the project(s)
Delivery and Performance:
  • Develop and maintain project plans
  • Implement approved project plans (including the establishment of milestones) within tolerances set by the project board
  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.
  • Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
  • Liaise with any external suppliers or account managers.
  • Authorize Work Packages
  • Advise the Project Board and OC Manager of any deviations from the plan
  • Identify and manage risks so that maximum benefit to client and stakeholders is achieved
  • Manage and review product quality and ensure products are accepted
  • Monitor and evaluate performance of service providers
  • Identify and report potential business opportunities for UNOPS to supervisor
  • Identify and report threats to UNOPS internal business case to supervisor
 
Procedures:
  • Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)
Procedures:
  • Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions
Prepare the following reports:
    i. Highlight Reports
    ii. End Stage Reports
    iii. Operational Closure Checklist
    iv. End Project Report
   v. Handover Report
  • Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12.
  • Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).
  • Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
  • Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
  • Understand the unique structures of the UN and budget appropriately for personnel
  • Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
  • Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
 
Knowledge Management:
  • Participate in the relevant Communities of Practice
  • Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
  • Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
  • Complete lessons learned as per reporting format
  • Incorporate lessons learned from others as per planning format
 
Personnel Management:
  • Lead and motivate the project management team
  • Ensure that behavioural expectations of team members are established
  • Ensure that performance reviews are conducted
  • Identify outstanding staff and bring them to the attention of the OC Director
  • Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)
  • Select, recruit and train team as required by project plans
  • Perform the Team Manager role, unless appointed to another person(s)
  • Perform Project Support role, unless appointed to another person or corporate/programme function
  • Ensure safety and security for all personnel and comply with UNDSS standards
 
Core Values and Principles:
  • Understand and respect UNOPS sustainability principles
     I. Look for ways to embed UNOPS sustainability principles in day to day project management
    II. Seek opportunities to champion gender equality at work place
    III. Champion and communicate project’s sustainability aspects with key stakeholders
  • Understand and Respect National ownership and capacity
      i. Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans
     ii. Seek opportunities to recruit qualified local staff
     iii. Look for ways to build capacity of local counterparts
 
Partnerships and Coordination
   i. Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system
   ii. Strive to build strong partnerships and effective coordination among relevant project actors
   e.g. United Nations, governments, and non-governmental organizations or other relevant partners)
 
Accountability for results and the use of resources
   i. The project management processes are designed to deliver maximum accountability, transparency and results. If a project or     processes is not in line with this, it is the responsibility of the PM to raise the issue to a supervisor
 
Excellence
  • Contribute to innovation and the adaptation of best practice standards of sustainability and quality.
  • Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.
  • At the request of the UNOPS Serbia Head of Office, as may be reasonably required, provide support to the RSOC activities in line with the scope of services above in order to further the common objectives of the RSOC and its donors.
 
3. Required Selection Criteria
 
a. Education
  • Advanced University Degree preferably in Project Management, Business Administration, International Relations, Political Science, Social/Development Studies, or other relevant discipline is required
  • University Degree (bachelor’s degree/first level) with a combination of two additional years of relevant professional experience may be accepted in lieu of the advance university degree
b. Work Experience
  • Two years (or more based on academic credentials) of experience in project development and management, with focus on monitoring, reporting, development and coordination in local governance/development field is required.
  • Experience in dealing with the ministries and donors is an asset
  • Experience of developing and implementing projects at the local level in the former Yugoslav Republic of Macedonia is an asset
  • In depth knowledge of the EU accession process and managing specialist consultants in this field is an asset
c. Language Requirements
  • Fluency in Macedonian and English is required
  • Written and spoken Albanian and Serbian would be an asset
d. Driving License
  • Driving license and ability to travel independently is required
e. Certification
  • PRINCE2 Practitioner certification will be considered as an asset
f. Core Competencies
Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. (for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
 
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
 
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
 
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
 
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
 
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
 
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
 
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Submission of Applications
 
Qualified candidates may submit their application, including a Curriculum Vitae and Cover Letter to UNOPS via UNOPS Jobs at following link: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=16916
 
Kindly note that this is a local position open to nationals of the former Yugoslav Republic of Macedonia and to individuals who have a valid residence/work permit.
 
Additional Considerations
  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
 
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
 
For more information on UNOPS, please visit the UNOPS website at www.unops.org
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